User Care
Privacy Policy
DUNDEE FOOTBALL CLUB HISTORICAL TRUST
PRIVACY NOTICE
Introduction
This document sets out the Privacy Notice at the time of its adoption pursuant to a resolution of the Trust Board dated 17 December 2020 and as such will be subject to revision by the Trustees of the Trust from time to time. As a result, it is intended that this policy should be reconsidered at least every three years, and a revised statement brought before the Trustees of the Trust for its agreement.
Purpose of this Notice
This Privacy Notice outlines the way in which the Trust will use personal information provided to us. Personal information includes any information that identifies you personally, such as your name, address, email address or telephone number.
The Trust recognises the importance of your privacy and personal information and we have therefore outlined below how we use, disclose and protect this information. The Trust is the data controller, because we decide how your data are processed and for what purpose. Contact details for the Trust are provided below.
How we use information
We use the information you give to us:
to administer membership records;
to give notice of the AGM and related papers according to our articles of association;
in relation to participation in Trust activities;
to provide you with information about news, events, and activities organised by the Trust;
to provide the services of the trust to the local community;
to fulfill contractual or other legal obligations;
to manage our volunteers;
to further our charitable aims, for example through fundraising activities;
to maintain our accounts and records.
4. Disclosure of information
The Trust will only share your personal information where this is necessary for the purposes set out above. Information will not be shared with any third party out with Dundee Football Club Historical Trust without your consent unless we are obliged or permitted to do so by law.
5. Basis for processing personal information
The Trust processes your information in the course of its legitimate activities, with appropriate safeguards in place, as a not-for-profit body, registered charity and company limited by guarantee and on the basis that our processing relates solely to members, former members or people who have regular contact with us, and that this information is not disclosed to any third party without your consent.
We also process information where this is necessary for compliance with our legal obligations; where processing is necessary for the purposes of our legitimate interests and such interests are not overridden by your interests or fundamental rights and freedoms; and where you have given consent to the processing of your information for a particular purpose.
6. Storage and security of personal information
The Trust will strive to ensure that personal information is accurate and held in a secure and confidential environment. We will keep your personal information for as long as you are a member or volunteer or have regular contact with us or so long as we are obliged to keep it by law or may need it in order to respond to any questions or complaints or to show that we treated you fairly. We may also keep it for statistical purposes but if so we will only use it for that purpose. When the information is no longer needed it will be securely destroyed or permanently rendered anonymous. Further information about our ‘Data Protection and Retention Policy’ is available at www.dfchistoricaltrust.com
7. Website
www.dfchistoricaltrust.com uses cookies, which are small text files stored on your device to enhance your browsing experience and provide analytics through Google Analytics. These cookies collect anonymous data such as your interactions with our site. This information helps us analyse website traffic, improve our content, and understand user preferences. By continuing to use our website, you consent to the use of these cookies for Google Analytics purposes. You can manage your cookie preferences in your browser settings.
8. Getting a copy of your personal information
You can request details of the personal information which the Trust holds about you by contacting us using the contact details given below.
9. Inaccuracies and Objections
If you believe that any information the Trust holds about you is incorrect or incomplete or if you do not wish your personal information to be held or used by us please let us know. Any information found to be incorrect will be corrected as quickly as possible.
You have the right to object to our use of your personal information, or to ask us to remove or stop using your personal information if there is no need for us to keep it. There may be legal or other reasons why we need to keep or use your data, but please tell us if you think that we should not be using it.
If we are processing your data on the basis of your explicit consent, you can withdraw your consent at any time. Please contact us if you want to do so.
10. Contact us
You can contact us by getting in touch with:
The secretary, Dundee Football Club Historical Trust, 13 Hatton View, Perth PH2 7DA or email: secretary@dfchistoricaltrust.com
11. How to complain
You have the right to complain to the Information Commissioner’s Office about anything relating to the processing of your personal information by the Trust. You can contact the ICO via its website at www.ico.org.uk or at: The Information Commissioner’s Office – Scotland, 45 Melville Street, Edinburgh EH3 7HL
